Lake Manassas Activities Committee

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Just in case anyone was wondering...

How to RSVP

RSVP stands for the French phrase "répondez s'il vous plaît" and means "please reply." It is used when someone issues you a social invitation and wants to be able to plan ahead. Although many people mistakenly believe that you need to reply only if you are coming, it actually means that your potential host wants to know -- and soon -- whether you intend to come or not. Here's how to give the inviter the proper courtesy when asked to RSVP.

Steps

1. Check your calendar. See if you are free on the appointed date and time.
2. Check your feelings. Do you actually want to attend?
3. Make up your mind within 24 hours of the invitation. Maybe something more interesting will come up for that time. That doesn't matter. Maybe it will, maybe it won't, but it is rude not to reply quickly to any invitation. If you're still undecided, then do the kind and considerate thing, and respond with a "No." If you want to hold your schedule open, the proper response is, "Thank you for the invitation, but I'm afraid I will not be able to attend." That is, say, "No thanks," instead of, "Please wait until I see what else comes along." True, you might not get a better offer after all, and if you turned down the first invitation, you could end up having nothing else to do that night, but you are abusing the graciousness of your potential hosts if you keep them on the string as your back-up plan.
4. Reply in writing or in kind. To be most proper, one would reply in writing, by hand. But one may reply in the same format that one was invited; for example, an email invitation can be answered by email. For an RSVP to a wedding or other formal event, write the reply on a small plain piece of stationery, mirroring the layout of the initial invitation. The lines are centered. Write in the third person. "Ms. Janet Buck [i.e., you] / accepts with pleasure / the kind invitation of / Mr. and Mrs. Jones / for / Tuesday, the thirty-first of October." If unable to attend, change "accepts with pleasure" to "regrets that she is unable to attend." You never need to give a reason for not attending. Just let the host know whether you're currently planning to be there or not.
5. Be prompt in case of last-minute changes. What if the time comes and you actually can't attend after all? Maybe you're not feeling well, or your cat broke its leg, or there was some real emergency. Then, as soon as you know, you must get in touch with the host (by telephone is fine) to let them know you can't come, and apologize. Acceptance of a social invitation does not constitute a legal obligation; your RSVP just communicates your current intentions.

Tips

• Because exasperated hosts were making a lot of follow-up phone calls to inconsiderate invitees, the "reply card" was invented and is often considered standard and even necessary. However, if a reply card is not included with a formal invitation, you still need to reply in writing and provide the stamp.
• If you have other plans brewing but not finalized, you can phone the hosts and say, "I may be in Mexico at that time, but I'll know by the 20th. Would that be enough time to let you know?" They may have to say no, say if they need a head count for the caterer by the 15th, but they will probably say yes. Write a note on your calendar to RSVP by the date you said you would.
• If you want to bring along people who were not included in the invitation, re-read the invitation. It may allow for additional people, in which case you can respond for your party. "Hi, Jane, yes, I would like to come, and my sister is also available; thanks for thinking of us." If not, you can call the hosts and weasel a bit: "I'd love to come to your party on the 31st, but my sister will be visiting." Then the host can either say, "OK, thanks for letting me know, see you next time," or, alternatively, "Well, why don't you just bring your sister along?" Never bring additional people unless you clear it with the host first.
• "Parties" put on by businessess or charities do not require an RSVP, even if they ask for one, unless it is your own employer, you're best friends with the organizer of the fundraiser, or there's another special or social relationship. Businesses and charities are not issuing social invitations even if they want you to think so, and not to reply is simply not to buy the "product" they're offering.

Warnings

• People you'd never think care about these things often do, from dates and grandmas to friends and employers. Depending on your crowd, you will get a reputation as either "rude" or "flaky" if you habitually fail to respond to invitations.
• One of these days, you or someone for whom you care deeply is likely to host an event and will need to know, well in advance, how many people plan to come. Then you will understand why the rules about replying are so strict.